Claims & Labelcodes

User registration label.gvl

label.gvl is the web portal for producers of sound recordings who have signed a rights administration agreement with GVL. It is here that you can register your repertoire and obtain an overview of your recordings and their broadcast minutes. You may also check your annual distributions via the portal.

If you have joined GVL only recently, you will receive your label.gvl access with your contract documentation.
If you are already a GVL member, you will need a new password prior to your first registration via label.gvl. Please click on the link “issue new password!”. We will promptly send you a link to your e-mail address so that you can create a new password. Once you have done that, you can log in with your existing username (GVL contract number) and the new password, and start working in the portal right away.

Making claims

"Claiming" is generally referred to as the process whereby rights owners demand their income. A claim is always related to a specific recording and states that the claimant is a rights holder and therefore is entitled to receive the remuneration. At GVL, claims are made by registering your repertoire in the producer portal label.gvl. It is here that you can establish your claims to receive payments.

Our label support hotline staff are happy to give advice and provide you with further information on the registration of your repertoire - you can find their contact details in the infobox on the right hand side.

Registering additional label codes

You have signed a rights administration agreement with us and would like to register an additional label code? Please complete the following form and return it to us:

Label notification (PDF)

If you haven't signed a rights administration agreement, please click here for the necessary application forms.

Overview labels & label code

A current overview of the label codes issued so far and the labels connected to them can be accessed via our GVL-Label research tool.

 

 

The following Q&A are intended to answer your questions quickly and accurately:

[Latest update: 24.10.2017]

Just like before, you can register, check and manage your repertoire in the new producer portal, label.gvl. The new portal offers more transparency and is easier to use.

In future, any rights ownership conflicts will be identified by way of an automated process, and sent to you for resolution.

The changeover to a pure track-based distribution makes it possible for us to pay your remuneration within nine months after the end of the distribution year in future.

Additional functionalities will be continually added during the gradual further development of the portal.

Labels can ensure their remuneration for the exploitation of their repertoire by uploading all of their recording data onto the new portal label.gvl. GVL evaluates exploitations of the respective selected German broadcasters by allocating each usage to a recording. Labels will therefore receive a track-based evaluation of their recordings in relation to the usage and remuneration.

Labels with a rights administration agreement with GVL:

Prior to your first log-in at label.gvl, you will require a new password. Please click on the link “issue new password!”. We will promptly send you a link to your e-mail address so that you can create a new password. Once you have done that, you can log in with your existing username (GVL contract number) and the new password, and start working in the portal right away.

Labels without a rights administration agreement with GVL:

You will have to mandate us first to manage your neighbouring rights for you by entering into a rights administration agreement with GVL. After that, you will receive your access data to label.gvl. Requirements for entering into an agreement: You need to provide us with company documentation and you will have to have released recordings in physical or digital format. Click here for the contract documentation.

Natural persons can update their contact details themselves, via label.gvl under the menu item “master data”.  In case you wish to amend your master data such as your contact details as a legal entity, your bank details or your company name, you can call our support team which is happy to help; you can reach them on +49 30 48483-650 or send an e-mail with your amendment requests to label@gvl.de

Please register your entire repertoire in the new producer portal on a per-track basis.

Due to the extended legal requirements (track-based remuneration, distribution after 9 months, reporting, identification of legal disputes), the required compatibility with international standards, and for reasons of data accuracy, it is not possible to use data records already created in TRISYS for the new portal, label.gvl.

We will only get the best possible basis for a precise process if you enter all your recordings in the new portal. This also applies to data relating to recordings that you uploaded to TRISYS prior to 02 January 2017. We would like to kindly ask you for your active support.

For a track-based remuneration we will need information on various items relating to title, artist etc., but also information on rights which you hold for the individual recording. For this purpose, we will provide you with a table template (Excel) with exact specifications in our new portal label.gvl. You will only be able to upload your data if it complies with the required format. Alternatively, you can use the input mask under “Add a recording” in order to transmit individual recordings to GVL.

The easiest way to upload your recording data is via Excel. For this purpose, we will provide you with a table template (Excel) with exact specifications in our new portal label.gvl. Alternatively, you can use the input mask under “Add a recording” in order to transmit individual recordings to GVL.

Once you have uploaded your recording data, we register and process them. You can subsequently find and search for recordings you uploaded under “Your Repertoire”. If you wish to correct already uploaded data, please edit them on your computer and subsequently re-upload the changed recording data only.

Information on your broadcast minute results from 2010 onwards will also be available in the new producer portal as pdf or xls files.

GVL will continue to issue label codes upon request by producers of sound recordings. The label code (LC) is a unique five-digit identifier (example: LC 12345) and allocated to the label. It is no longer the foundation for your remuneration allocation but remains as an additional identifier. If you haven't signed an agreement for the assignment and administration of rights and have not received a label code yet, please click here for the necessary application forms. You have already signed a GVL representation agreement with us and received a label code from us, but would like to register an additional label code? Please click here for the application form.

Just like the label code continues to be issued, the label is going to be registered in future. 

We provide you with a table template (Excel) in the portal. You can enter your repertoire data into this template and subsequently upload it. We also provide suitable interfaces in future where you can quickly and comfortably transmit your data. Alternatively, you can use the input mask under “Add a recording” in order to transmit individual recordings to GVL.

In order to access and use the producer portal label.gvl and claim your rights on recordings, you do, just like for the previous portal, TRISYS, a computer and internet access. Your repertoire data is centrally stored in our system and automatically matched against the respective product data submitted by the users. This makes our work very efficient. A manual matching process between repertoire data received in writing and the respective product data would be very time-consuming and would entail high costs - and we deal with money in a very responsible way on behalf of our members.

Nevertheless we offer labels without a computer and/or internet access the possibility to provide their repertoire data in writing. As we are a fiduciary collective management organisation, we hope you appreciate that we need to raise a processing fee for this additional effort. The fee level is currently being coordinated with our supervisory authority - the German Patent and Trademark Office.

We support you with your online registration! With the new registration area in the producer portal label.gvl, we now offer you a simplified recording data registration process on top of a more comfortable user guidance. We would be happy to guide you through the online portal in order to support you with your searches for recordings and the online registration of your recording data. After all this helps us to avoid charging you a processing fee.

Do you still have questions on the new track-based distribution system or our new producer portal, label.gvl? Our support team for labels is available Monday to Thursday between 09.00 and 17.00 and Friday between 09.00 and 14.00 and happy to answer your queries quickly and efficiently. Please call +493048483 - -650 or e-mail label@gvl.de.