Distribution of open budgets FAQ

The notion “open budgets” stands for sub-budgets of GVL that have not yet been distributed. These include, according to the GVL distribution regulations:

  • Radio jingles
  • Radio advertising
  • Music in radio plays
  • Television docusoaps
  • Individual television contributions (such as live musical performance, live comedy performance, fictional scenes, cartoon scenes in non-fictional formats (Aktenzeichen XY, children's programmes, shows)), other.
  • TV jingles (station promos)
  • Television advertising
  • Documentary cinema films on television (cinema productions that have also been broadcast on television)
  • Television documentary productions (produced for television)
  • Title and background music (for all the above, except for documentary productions)

You will see in the form which roles are available for your selected sub-budget. Overall, the following roles are relevant for the open budgets:

  • Singer (m/f)
  • Instrumental musician
  • Conductor
  • Actor/Actress
  • Dancer
  • Studio conductor
  • Artistic producer
  • Stage director
  • Dubbing director
  • Literary director
  • Stunt performer / stunt double
  • Dubbing actor/actress
  • Dubbing artist / actress ensemble
  • Artistic narrator/ raconteur

“Individual contributions” are artistic contributions in productions which are not relevant throughout from a neighbouring rights perspective. TV shows, for example, also include presentations, games and interviews. These do not attract GVL remuneration. A musical performance, however, a stand-up number in a cabaret or a performance as an actor in an introductory film can be registered. Please always mention the name and the duration of the individual contribution in addition to the name of the overarching broadcast (series).

You can register music in productions in this sub-budget, which has been used in the opening or end titles of a production or for their musical background.

The open sub-budgets make up less than 3% of the GVL total distributable amount for performers per year for the period 2010 to 2016.

In order to submit notifications for the open budgets for the years 2010-2014 you must enter into a GVL representation agreement between 01/09/2020 and 30/09/2020 online:

https://gvl.de/en/rights-holders/performers/online-rights-administration...

After you have condluded the agreement, you have time until 31 December 2020 to enter your notifications for the years 2010 to 2014.

No, any notifications you have submitted already in the portal artsys/meine.gvl will be incorporated into the distribution and do not have to be resubmitted.

An overview of the notifications which you have already submitted via artsys/meine.gvl can be accessed in the portal via:  https://meine.gvl.de/  under "Registered" (Button).

You find the GVL ID in our current information mailout regarding the open budgets of 31/08/2020. Your GVL ID is also mentioned in the previous payout notifications (PNs). You can access your PNs in the portal:  https://meine.gvl.de/  under “My details/tab payouts”.

Entering information for the open budgets yourself is the most effective form so that we can pay out the money for the years 2010 to 2014 promptly upon verification of your notifications. The alternative, which would have been to upload the production details for the 10 different sub-budgets on the portal would have further delayed the distribution of the remuneration.

In the interest of a timely release of reserves in favour of the rights holders, the boards of GVL, in agreement with the DPMA, have decided to fully distribute the remuneration of the open budgets from 2010 to 2014 promptly in a simplified procedure.

First of all, you enter your personal details as a performer or a KKV so that we can clearly identify you as a GVL rights holder. Then you register the desired production and select the frequency of the broadcasts. You then apply the type of your contribution (s) to the production. It is an advantage if you attach evidence to the notification. This will facilitate the verification of your notifications.

Afterwards you will receive a confirmation email with the information you entered in the form. Please note that you can no longer view the submitted proof at this point.

First of all, you enter your personal details as a KKV so that we can clearly identify you. We have already emailed you your GVL ID which you hold as an ensemble representative. Then you enter the name of the orchestra you represent. Next, you register the desired production a and select the frequency of the broadcasts.

For the actual contribution notification, please enter any additional contribution parameters such as role, function and size of the ensemble/instrumentation. It is an advantage if you attach evidence to the notification. This will facilitate the verification of your notifications. Please note that notifications which you submit as the ensemble representative for productions of the open budgets will always be paid out via the solidarity-based payout method.

Afterwards you will receive a confirmation email with the information you entered in the form. Please note that you can no longer view the submitted proof at this point.

In consultation with performer delegates, we have determined the notification time window of 4 months so that there is ample opportunity to notify GVL of all recordings from the relevant years and simultaneously enables a prompt and complete payout.

First of all, you enter the personal details of thte performer so that we can clearly identify them as a GVL rights holder. Then you register the desired production and select the frequency of the broadcasts. You then apply the type of contribution (s) of your performer to the production. It is an advantage if you attach evidence to the notification. This will facilitate the verification of your notifications.

Afterwards you will receive a confirmation email with the information you entered in the form. Please note that you can no longer view the submitted proof at this point.

First of all, you enter the personal details of the deceased performer so that we can clearly identify them as a GVL rights holder. Then you register the desired production and select the frequency of the broadcasts. You then apply the type of contribution (s) of details of the deceased performer to the production. It is an advantage if you attach evidence to the notification. This will facilitate the verification of your notifications.

Afterwards you will receive a confirmation email with the information you entered in the form. Please note that you can no longer view the submitted proof at this point.

You can submit a maximum of 2 notifications for a production. If you submit 2 registrations, one submission must be conducting (e.g. “artistic producer”) and the other one performing (e.g. “instrumentalist”). Please complete a second registration with identical production title.

Since we must verify the submitted notifications in the interest of all rights holders, we kindly as for your help here. Please upload evidence for your notifications. We are aware that this is difficult, especially for years that have long gone. We can process notifications with evidence more quickly.

Evidence should include your name, the name of the production as well as the activity carried out by you. This could be a distribution, daily call sheet or confirmation of your contribution to the production.

You can upload the file formats JPEG, PDF or PNG with a maximum size of 10 MB.

For some participation roles, the sub-budgets "TV Documentary Productions" and "Documentary Cinema Films on TV" require the specification of shooting days or dubbing takes. If you are unable to provide this information, we will assume one shooting day / take, so that you will receive a revenue.

You can submit notifications for productions of open budgets in our current form if they have been broadcast in the period 2010-2016.

We will inform you separately about the notification methods for usage years from 2017 onwards.

For notifications which affect the years 2010 to 2014, you have 4 months’ time. The notification period starts on 01 September 2020 and finishes on 31 December 2020. The distribution is planned for the 2nd quarter of 2021.

For usage years 2015 to 2016, you have at least 8 months’ time. The notification period ends on 30 April 2021. The distribution is scheduled for the 2nd semester 2021.

No, please submit your notifications for the sub-budgets in question exclusively via our online form.

It is a closing distribution of the open budgets for the years 2010 to 2014. In the interest of a timely release of reserves in favour of the rights holders, the boards of GVL, in agreement with the DPMA, have decided to fully distribute the remuneration of the open budgets from 2010 to 2014 in a simplified procedure. In consultation with performer delegates, we have determined the notification time window of 4 months so that there is ample opportunity to notify GVL of all recordings from the relevant years and simultaneously enables a prompt and complete payout.

Please complete our online notification form with your details and upload the relevant evidence. You will then receive a confirmation email which contains your notifications. You do not need to print anything out or send it to us by post. The timely processing of postal submissions cannot be guaranteed due to resource issues. If you incur any problems, please contact our support.

You can only use this form for notifications for the sub-budgets mentioned on this page. Notifications for all other GVL budgets (sound recordings, films & series etc.) should, as usual, be submitted via the portal meine.gvl.

You can select the number of transmissions of a usage year (calendar year) per broadcaster per notification. For reasons of simplicity, we provide brackets for your selection purposes. Said details must be captured for each usage year separately.

No, the presentation of productions does not count among the activities which are relevant from a neighbouring rights perspective and are not remunerated by GVL.

You can register your contribution in productions where the events and the shown persons are staged and fictionalised in an entertaining and dramatic way, e.g. scripted reality series.

Requirements are that the work is available in the sense of the copyright law and an artistic performance. These two requirements are usually fulfilled if there is a script with (fictional) roles and text and the contributors act under directions in an action framework which has a dramatic setup.

A change of roles occurs in cases where another person is being played. It is, however, also to be assumed in cases where a lawyer or doctor in a fictional situation contributes without exercising his actual profession as a lawyer or a doctor.

There is no change of roles if a natural person is playing itself even if it acts differently in front of the camera than in real life.

Productions with information character (“Infotainment”) cannot be remunerated.

GVL is, due to the high costs involved, not in a position to buy data or specific transmission details on commercials from external providers and make them available; as a consequence, all details must be submitted by the rights holders. You should desist from buying such information, too.

Please provide the necessary details on channels and frequency of transmission to the best of your knowledge and be as specific as possible if you have no longer any documentation in this regard. We know that the production often lies in the past for quite some time and that specific details cannot always be provided.

Title details and, in some cases, information on the transmitting channels on many major German TV commercials can be found on the commonly used search engines or portals such as YouTube or Google. 

If you do not find any title information, please describe the commercial as specifically as possible (e.g. “Edeka - Christmas advertising spot with dominoes”).

Once you have sent the form, this message will appear: “Thank you! The message has been sent.” At the same time, you will receive a confirmation e-mail to the address you provided in the form. Please note that you can no longer view the submitted proof at this point.

Should this not happen and if the page with the form reappears, you have forgotten to provide an important detail. The respective field has a red border.

Unfortunately, GVL does not hold this information either. This is because this info is, depending on the sub-budget, either not available at all or could only be obtained from commercial data providers at unjustifiably high costs.  All details must therefore be submitted by the rights holders.

Please provide the necessary details on channels and frequency of transmission to the best of your knowledge and be as specific as possible if you have no longer any documentation in this regard. We know that the production often lies in the past for quite some time and that specific details cannot always be provided.

If you have made multiple contributions to sequels or series in terms of a production, please send us a notification as a bundle for each year, not for each individual transmission. This affects the sub-budgets individual contributions, docusoaps, Television documentary productions and title and background music.

Examples:

  • If you had several or regular appearances in a specific show (e.g. musical appearances or as a comedy act)
  • If you have made several or regular contributions to a docusoap,
  • If you have recorded the title or background music of a specific “Magazin”, a show-type broadcast.

Please do not submit the individual transmissions in the case of such linked productions but indicate the total number of transmissions within the relevant year under “frequency of transmissions”.

In the case of several performances within a show, e.g. three music performances within a show, please submit them as a bundle. Please just adapt the production duration in line with the total duration of your contributions.

Please note that there has to be a change of roles which has been reported accordingly in the respective production script. A change of roles occurs if you, during your artistic work performance enter into the figure of another person or another being.

The rule of thumb: The contributions of a narrator are only relevant from a neighbouring rights perspective if they reflect an artistic interpretation of a work which can be protected by copyright. The mere rendition of a work protected by copyright is not enough. An interpretation is a shaping personal rendition with a proper artistic value which can incite mood or feelings. A significant indicator is the change of roles or identities of the narrator. The mere linguistic communication of factual information such as those transmitted by a news reader does not give rise to neighbouring rights of a performer.

In the case where you have registered all your titles qualified for distribution purposes in artsys/my.gvl already, GVL will have received reports by the rights useres with the relevant duration in minutes. They already flow into the distribution as a matter of course. Please do not submit any additional notifications via the form for the open budgets in such cases.

If you are unsure whether your pieces have e.g. also been used as title or background music or in other open budgets, please check with your music publisher whether they have issued licences for additional licences relevant for the sub-budgets.

For advertising and jingles on TV and on the radio, the advertiser must acquire the rights from the author and the music publisher. In a usage case, we always require evidence for such items. It is unlikely that e.g. library music has been used for advertising without your knowledge.

Please select the sub-budget "individual television contributions" to register your contributions to televised church services.